Skip to main content
LOG_ON

CAPEX Request

Automates the Capital Expenditure management system to expedite request and review processes while securing audit records for governance purposes.

Back to Template Library

Workflow Steps

Step 1 - Request Submission & Justification

An employee submits a detailed CAPEX request via a digital form, including item description, total cost, business justification, and a thorough ROI analysis.

Step 2 - Department Manager Review

The request is automatically routed to the department manager who reviews it for alignment with departmental goals, operational need, and budget availability.

Step 3 - Finance & Technical Review

The finance department analyzes the financial impact and ROI. Simultaneously, a technical team (like IT) may review for compatibility and implementation costs.

Step 4 - Executive Approval (CAB)

Requests exceeding a certain monetary threshold are automatically routed to a Capital Approval Board (CAB) or senior leadership for final approval.

Step 5 - Procurement & Asset Tracking

Once approved, the request is sent to the procurement team to handle the purchasing process. Upon receipt, the new asset is tagged and entered into the asset management system.

The Purpose of CAPEX Request

The Capital Expenditure (CAPEX) request process standardizes how employees request funding for large purchases like equipment, technology, or facilities. It ensures that every significant investment is properly vetted for strategic alignment and financial viability, with a clear ROI justification. This structured workflow prevents unauthorized spending, ensures proper financial planning, and provides a clear audit trail for all capital investments, supporting better long-term decision-making.

Ready to use this template?

Take the next step by deploying this workflow, or customize it to your exact needs using our AI-powered designer.

View other Finance templates

Accounts Payable

Controls company expenses, ensures adherence to SLAs, monitors requests, and measures progress. Manages payments to suppliers for products or services procured, including invoice verification and approval acquisition.

Preview

Accounts Receivable

Streamlines and improves the financial process by managing accounts receivable effectively. Involves evaluating and extending credit to clients, collecting timely payments, and maintaining healthy cash flow.

Preview

Budget Transfer Request

A process for employees to submit budget relocation approval requests, including justification for the transfer.

Preview
View all templates

Need a unique template?

Our AI-powered workflow template generator can create a bespoke template based on your prompt in minutes.

Go to Workflow Generator